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Setting Up eMail

How to setup eMail (POP3 Mailbox)

Your Domain eMail Address

A domain e-mail address is an e-mail address setup using your domain name after the @ symbol (eg. yourname@yourdomain.co.za)

 

I am most certain you have heard this before: You must use an e-mail address associated with your domain name as it is a sign of professionalism. An e-mail that is sent from yourname@yourdomain.co.za looks more professional than an e-mail sent/recieved from yourname@gmail.com or yourname@webmail.co.za. If you want your clients to take you seriously, using an e-mail address at your own domain name is recommended etc blah blah blah…

What you probably haven’t heard before is: Certain Plugins used within WordPress (eg. Fast Secure Contact Form) together with possible settings on your Web Hosting Providers Web-Servers may not work correctly unless it can authenticate using an e-mail address at the given domain name. In other words the plugin needs an e-mail address at your domain name to function correctly! This is not always the case, but it is a possible scenario and one I have encountered.

As far as I’m concerned: You should have an e-mail address at your Domain because:

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  • It’s a sign of professionalism
  • It could help with certain Technical Issues

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So, for these reasons I’ll show you ‘How to setup e-Mail using cPanel’…



  1. Login into cPanel:

To get started with setting up eMail for your domain you need to login to your cPanel Control Panel. This information should have been provided by your Web Hosting Provider. Under normal setup, the Login URL is usually your domain name followed by either: /cpanel or :2082 (eg. www.yourdomain.co.za/cpanel or www.yourdomain.co.za:2082)

Login to cPanel to Setup eMail

  1. Enter your UserName
  2. Enter your Password
  3. Press Login Button



  1.  Close the cPanel Wizzard / Welcome Message

If the Welcome message appears you need to close it to get it out of your way.

Close cPanel Wizard / Welcome Message

  1. Close the Getting Starter Wizzard using the ‘X’ (top left Corner) or via the ‘No, I’m Fine…’ Button



  1.  Go to Mail Settings Section

Setup Email Accounts Icon in cPanel

  1. The second area with cPanel is the Mail Settings Control Panel
  2. Click on the Icon Labeled: Email Accounts



  1.  Insert eMail Settings

In this example I am using the cPanel Control Panel from one of my other domains: www.windscreenrepairer.co.za. Note: This is purely for DEMO Purposes!

Insert eMail Settings as required

  1. In the ‘Email’ Text field insert the name you want for your e-mail address. In the sample above, I have used ‘info’, but you can use anything you desire. Try keep it short and since this is your domain try not to use characters like underscores ( _ ) ,stops ( . ) or dashes ( – ).
  2. Insert a Password – Try use a mix of Capital & lowercase letters and include special characters if desired. Another recommendation is to use a password phrase (i.e. two or more words). The idea here is to make the password as difficult as possible, but still something you will remember or relate to.
  3. The stength indicator will judge the strength of your password – YOu don’t have to score 100/100, but try to get it to indicate Strong. If you are battling with finding a Strong Password, use the Password Generator Button (be warned this generates very complex passwords).
  4. Here you can set the size of the mailbox. I leave mine as the default 250MB, but I do check & clear my mailbox often. 50MB is sufficient for a Mailbox, but if you think you will get a lot of mail, especially large e-mails with Video’s etc, leave it at 250MB or increase it. You could set it to Unlimited, but it’s not recommended.
  5. Press the Create Account Button

That’s it – You have successfully Setup an eMail Account at your own domain.



  1.  Checking the eMail Setup

Once the eMail Account has been created the below message appears, unde which are a few other items of interest.

  1. Indicates the eMail Account has been created and shows the full eMail Address
  2. Shows the eMail Address – If yuo have more than one eMail Address setup they will be listed here
  3. Shows the allocated Mailbox size and how much has been used. Since this is new, the quota is 0 (Zero)
  4. Not indicated on the image, but here you can reset Passwords and other settings for each Mailbox

[Note] Note: You can go ahead and setup more eMail Accounts if necessary, pending on the number of POP3 Mailboxes your hosting plan allows! [/Note]  

[Alert] An alternative to using a POP3 Mailbox is to make use of Google’s Gmail for Business Service. This provides you with a WebMail Alternative instead of the POP3 Mailbox Service. Gmail for business allows you to create a Google Mailbox Service using your own domain name as opposed to @gmail.com – See mail.google.com [/Alert]

 

 

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